Company Description 

 

Governance Lab, is a research based think tank that enables the government to make evidence-based policy decisions by conducting policy research, strengthening policy implementation capacity and fortifying research and governance ecosystems. An initiative of Daayitwa Abhiyaan, Governance Lab extends its outreach to various policy makers and stakeholders enabling them to dissect economic growth challenges, learn leadership and execute team-based public innovation pilots. 

Inclusion Economics Nepal at Governance Lab is an initiative affiliated with Inclusion Economics at Yale University, founded and based out of the Yale Economic Growth Center and MacMillan Center, it enables inclusive economies and societies through research and policy engagement. Some of our key current and past research includes: understanding inclusive political and economic growth in the context of Nepal’s recent federal transition, MSE growth, dignity of labor, accelerating women-led MSEs. 

 

The Role: 

 

We are looking for a full-time Admin & Operations Trainee to support the Admin Officer in the day-to-day administration and operations of the organization. The trainee will gain hands-on experience in areas including office administration, procurement, logistics, event coordination, record management, and other operational activities. The role is suitable for an individual who is organized, proactive, eager to learn, and interested in developing a career in administration and operations. 

 

Admin & Operations Trainee Responsibilities 

 

● Provide day-to-day administrative and operational support to the Admin Officer in managing office, project, and organizational activities. 

● Assist in coordinating office operations, including supplies, equipment, facilities, logistics, and other routine administrative requirements. 

● Support procurement and vendor management activities by collecting quotations, preparing comparison sheets, maintaining procurement records, and coordinating with vendors under the guidance of the Admin Officer. 

● Assist in arranging travel and field logistics, including transportation, accommodation, travel documentation, equipment, supplies, and other requirements for staff, consultants, and project teams. 

● Support the planning and coordination of meetings, workshops, events, field activities, training, and other organizational activities.

● Assist in maintaining updated records of office inventory, assets, equipment, supplies, and other organizational resources. 

● Assist in maintaining records of office and project-related expenses, purchases, invoices, receipts, and other supporting financial documents. 

● Support the preparation of payment requests, expense documentation, budget estimates, and other administrative and financial documents for review and approval.

● Assist with recruitment and HR-related administrative activities, including posting vacancies, maintaining applicant records, scheduling interviews, preparing onboarding materials, and maintaining staff and consultant records. 

● Assist in maintaining staff attendance, leave, and other HR-related records and provide administrative support as required. 

● Assist in preparing experience letters, certificates, correspondence, reports, and other administrative documents as required. 

● Support the Admin Officer in maintaining proper documentation and records in accordance with institutional policies and procedures. 

● Assist with data entry, filing, scanning, photocopying, and digitization of administrative and operational records. 

● Support coordination and communication with staff, vendors, consultants, partners, and other stakeholders as assigned. 

● Assist with project-related operational tasks, including dissemination of reports, website content, correspondence, and other materials to relevant stakeholders. 

● Support the implementation of organizational policies, procedures, and administrative systems as required. 

● Participate in organizational events, knowledge-sharing sessions, team-building activities, and other institutional activities. 

● Take initiative to learn and develop practical skills in administration, operations, procurement, logistics, and organizational coordination throughout the traineeship.

● Perform any other administrative, operational, or project-related tasks assigned by the Admin Officer or supervisor. 

 

Qualifications and Requirements 

 

● Bachelor’s degree or currently pursuing a Bachelor’s degree in Business Administration, Management, Public Administration, or a related field. 

● Fresh graduates and candidates with limited professional experience are encouraged to apply. 

● Strong interest in learning and developing practical skills in administration, operations, procurement, logistics, and organizational support. 

● Good organizational and time-management skills, with the ability to manage multiple tasks and meet deadlines. 

● Good written and verbal communication skills in English and Nepali.

● Basic proficiency in Microsoft Office/Google Workspace, including Word/Docs, Excel/Sheets, and email. 

● Ability to maintain accurate records, organize documents, and handle administrative information with attention to detail. 

● Good interpersonal skills and the ability to work collaboratively with staff, vendors, consultants, and other stakeholders.

● Willingness to take initiative, learn new processes, and work under the guidance of the Admin Officer. 

● Ability to maintain confidentiality and handle organizational and personnel information responsibly. 

● A proactive, reliable, and positive attitude toward assigned responsibilities.

 

Additional information 

 

Compensation: Governance Lab will provide compensation on a monthly rate basis. The rate will be mutually agreed upon, commensurate with the level of the required deliverables, the qualifications and experience of the candidate. 

 

How to Apply: If you're keen on this position, kindly complete the form below. To access the page, please click on the provided link and right-click to go to the link. 

https://forms.gle/HBNcTB8sp5tXHbUX9 

At the end of the form, you will be asked to submit a few documents. 

 

All documents must be compiled in a single file, PDF format only and labelled as “Your Last Name_Your First Name_Admin and Operation Trainee (e.g., “Sullivan_Ben_Research Associate) 

 

1. Cover letter (one page max) 

2. CV (two pages max) 

3. Academic transcripts from all degrees received 

 

Deadline: Applications are accepted until the position is filled 

Applications will be reviewed on a rolling basis after the priority deadline. Only shortlisted candidates will be notified. 

 

Governance Lab Pvt Ltd is committed to promoting workforce diversity and actively encourages applications from individuals belonging to marginalized and discriminated groups, including women, Dalit, Janajati, Madhesi/Terai, and other minority communities. The organization values inclusive representation and strives to create a diverse and equitable working environment.